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How Microsoft Office 365 Reduces Risks, Improves Security, And Provides Seamless Team Collaboration

"Office 365 provides amazing security, and allows your team members to collaborate seamlessly and efficiently" - Levit8 Business IT Solutions Team

Microsoft Office 365 has made collaboration and communication simpler, efficient, and safer with a spectrum of services built-in which makes it a popular tool for businesses worldwide.

Here Are Some Features Which Make It Such A Versatile Business Tool

Reducing Risk

In the face of increased mobility, security breaches through cyber-attacks and new data protection regulations like GDPR, the protection of information, users, apps, and devices is a huge challenge.

Microsoft Office 365 gives users a spectrum of built-in security defenses to protect users, information, and devices. The capability includes identity and access management of users, and their permissions to access services and content.

An important feature is the real-time detection of anomalies, such as risk-related location and device, and continuous protection against threats, starting with protection against internet-based threats that block unsafe links and attachments.

It also circumvents application-based threats, such as browser-based exploits, malicious macros, or other processes.

This is achieved by isolating and maintaining the integrity of processes running on the device, and the use of tools to detect, investigate and respond to attacks in order to be able to analyse and contain them allowing for quick recovery from threats.

In addition, controls are also built in for safeguarding information as it flows between devices, people, and apps.

At the core of these is the Microsoft Intelligent Security Graph which gives the most up-to-date protection against the latest attack vectors.

This collects billions of security-related signals from consumer and commercial services, email, and device endpoints. Authentication from Azure AD and Microsoft accounts, URLs, and IPs are scanned by search engines, as well as signals from third-party sources.

Machine learning and analytics identify threat signals, for example, DDoS attacks or phishing, spam, and suspicious logins. Businesses can quickly adapt and deploy new defenses and orchestrate remediation across Microsoft 365 when new vulnerabilities are discovered.

Improves Security

Businesses however big or small are affected by security threats. Knowingly or unknowingly, businesses are targeted by hackers every day. Microsoft Office 365 has security features that help users to stay productive and minimise security risks.

In a cloud computing environment, security is a partnership between the cloud service provider and the organisation. Both entities have responsibilities that enhance the security posture of an organisation.

In Microsoft Office 365, as the cloud service provider, Microsoft assumes the responsibility for the physical security of its data centers where all of the customers’ data is stored.

On the customer side, certain tasks need to be done. These include implementing steps to enhance security such as multi-factor authentication and email encryption.

To address the growing concern around email security, in Microsoft Office 365, Exchange Online, the technology that drives email, allows for encrypting email so that only intended recipients of a message can read it.

Protection to a confidential email can be applied so that it can be read only by people within the organisation. If an email marked confidential are accidentally forwarded to someone outside of the organisation, the recipient will receive the email but will not be able to read it.

Security features such as these to protect emails are available through Microsoft Office 365’s Message Encryption (OME) service included in most Office 365 subscriptions. It can also be purchased as an add-on service.

Team Collaboration

In any business environment organisation is key and in a fast-paced world, instantaneous information, as well as responses, are a necessity.

Microsoft Teams has recognised this by providing information from colleagues through the extension of a computer and a smartphone.

Syncing with Outlook – Microsoft Teams has revolutionised the Windows experience, particularly through scheduling by giving users a view of their scheduled meetings, timings, subjects, and a list of people that are attending.

There are a large variety of apps that can be synced with Microsoft Teams. For instance, Microsoft Planner can be synced in Asana and MailChimp.

For example, the planner app can be added to a chosen team or group which will allow access to functions from within teams. These are all synced within the planner version available in the Office 365 subscription. This way, everything done within teams is available everywhere else.

The App Store can also be accessed from within Microsoft Teams and external apps such as Adobe Creative Cloud and Survey Monkey can be added.

Microsoft Teams is clearly a powerful communication and collaboration tool that is reshaping the way team members perform their daily tasks.


How We Can Help

If you are looking to explore how you can get the most value from Microsoft Office 365 by using its full potential, our experts are ready to help. If you would like to learn more, please call 1800 538 488 or click here to contact us.

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