How Microsoft Office 365 reduces risks, improves security and provides seamless team collaboration

How Microsoft Office 365 reduces risks, improves security and provides seamless team collaboration

Microsoft Office 365 has made collaboration and communication simpler, efficient and safer with a spectrum of services built-in which makes it a popular tool for businesses worldwide.

Here are some features which makes it a versatile tool for businesses:

Reducing Risk

In the face of increased mobility, security breaches through cyber-attacks and new data protection regulations like GDPR, the protection of information, users, apps, and devices is a huge challenge.

Microsoft Office 365 gives users a spectrum of built-in security defences to protect users, information and devices. The capability includes identity and access management of users, their permissions to access services and content.

An important feature is the real-time detection of anomalies, such as risk related location and device, continuous protection against threats, starting with protection against internet-based threats that block unsafe links and attachments.

It also circumvents application-based threats, such as browser-based exploits, malicious macros or other processes. 

This is achieved by isolating and maintaining the integrity of processes running on the device, and the use of tools to detect, investigate and respond to attacks in order to be able to analyse and contain them allowing for quick recovery from threats.

In addition, controls are also built in for safeguarding information as it flows between devices, people and apps.

At the core of these is the Microsoft Intelligent Security Graph which gives the most up to date protection against the latest attack vectors.

This collects billions of security related signals from consumer and commercial services, email and device endpoints. Authentication from Azure AD and Microsoft accounts, URLs and IPs are scanned by search engines, as well as signals from third party sources.

Machine learning and analytics identify threat signals, for example, DDoS attacks or phishing, spam and suspicious logins. Businesses can quickly adapt and deploy new defences and orchestrate remediation across Microsoft 365 when new vulnerabilities are discovered.

Improves Security

Businesses however big or small are affected by security threats. Knowingly or unknowingly, businesses are targeted by hackers every day.Microsoft Office 365 has security features that help users to stay productive and minimise security risks.

In a cloud computing environment, security is a partnership between the cloud service provider and the organisation. Both entities have responsibilities which enhance the security posture of an organisation. 

In Microsoft Office 365, as the cloud service provider, Microsoft assumes the responsibility of the physical security of its data centres where all of the customers’ data is stored.

On the customer side, certain tasks need to be done. These include implementing steps to enhance security such as multi-factor authentication and email encryption.

To address the growing concern around email security, in Microsoft Office 365, Exchange Online, the technology which drives email, allows for encrypting email so that only intended recipients of a message can read it.

Protection to a confidential email can be applied so that it can be read only by people within the organisation. If an email marked confidential is accidentally forwarded to someone outside of the organisation, the recipient will receive the email but will not be able to read it.

Security features such as these to protect emails are available through Microsoft Office 365’s Message Encryption (OME) service included in most Office 365 subscriptions. It can also be purchased as an add-on service.

Team Collaboration

In any business environment organisation is key and in a fast-paced world, instantaneous information, as well as responses, are a necessity.

Microsoft Teams has recognised this by providing information from colleagues through the extension of a computer and a smartphone.

Syncing with Outlook – Microsoft Teams has revolutionised the Windows experience particularly through scheduling by giving users a view of their scheduled meetings, timings, subjects and a list of people that are attending.

There are a large variety of apps that can be synced with Microsoft Teams. For instance, Microsoft planner can be synced in Asana and MailChimp.

For example, the planner app can be added to a chosen team or group which will allow access to functions from within teams. These are all synced within the planner version available in the Office 365 subscription. This way, everything done within teams is available everywhere else. 

The App Store can also be accessed from within Microsoft Teams and external apps such as Adobe Creative Cloud and Survey Monkey can be added.

Microsoft Teams is clearly a powerful communication and collaboration tool which is reshaping the way team members perform their daily tasks.

If you are looking to explore how you can get the most value from Microsoft Office 365 by using its full potential, our experts are ready to help. To book a consultation, please please call 1800 538 488 or click here to contact us.